Administrative Coordinator - Child Life History (Ref#039)

  • Alpharetta, GA
  • Full-time
  • Published: 2022-07-15 19:24:25Z

JOB SUMMARY

The overall responsibility of the Administrative Coordinator is to manage administrative tasks that support the Child Life History program and Home Study Department.

 

CORE RESPONSIBILITIES

Adoption Department 

Specific duties may include but are not limited to:

  • Manage referrals for Child Life Histories
  • Assist Child Life Specialists/Contractors with the completion of documents for CLH assessments
    • Request records from DFCS
    • Pull all documents out of Shines
    • Complete CLH checklists
    • Compile and mail supporting documents
  • Assist with flagging important information and internal audits of child life history documents and information
    • Communicate with CLH manager and specialists via telephone and/or email to assist with document collection and review
    • Manage and prioritize referrals to meet deadlines
  • Manage all data in GA+Shines related to Child Life Histories
  • Maintain relationship with State Adoption Unit and DFCS referral sources
  • Have a strong working knowledge of GA+Shines and extended Reach and will understand how data in each system is related to the child life history

Home Study Department

Specific duties may include but are not limited to:

  • Assist Home Study Specialists and Home Study Contractors with the completion of documents related to the approval of prospective or current foster, respite or adoptive families
    • Send out email reminders to families regarding paperwork
    • Complete background check requests
  • Assist with internal audits of prospective or current foster, respite or adoptive family files (extended Reach)
    • Communicate with FFC’s and families via telephone and/or email regarding compliance matters
  • Manage all data in GA+SCORE related to prospective or current foster, respite or adoptive family files (maintain relationship with Care Solutions)
    • Upload paperwork for initial approvals, re-evaluations and addendums
  • Assist home study department with GA+SCORE and ER data entry for prospective or current foster, respite or adoptive family files
  • Manage receipt and appropriate distribution of fingerprint clearance letters
  • Understand and be able to clearly articulate the organization’s mission, Community of Care Model, and the process for becoming a foster/respite parent and volunteer
  • Have a strong working knowledge of GA+SCORE and extended Reach and will understand how data in each system is related to the Performance Based Contract scoring process.
  • Understand the policy requirements for foster families and will insure that foster families maintain full compliance with DFCS, OPM, RCCL, and the organization

 

QUALIFICATIONS

Education and Experience

  • Bachelor’s Degree preferred from an accredited college or university
  • A minimum of one (1) year administrative experience required

Skill Requirements

  • Passionate desire to see restoration and healing occur in families and children
  • General understanding of the child-welfare system in Georgia
  • Ability to easily establish and maintain rapport and DFCS and other community partners
  • Strong character, integrity, and discernment
  • Excellent interpersonal skills and ability to be emotionally and spiritually supportive of others
  • Exceptional communication skills (oral and written)
  • Proficient in Microsoft Office and ability to easily learn new software systems
  • Superior organization skills and detail-oriented
  • Data-entry and system-management skills
  • Excellent follow-through
  • Ability to multi-task and remain flexible
  • Ability to work independently and with a team
  • Ability to use a productive, problem-solving approach to generate creative ideas on how to address changes

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